Privacy Policy

This policy outlines the way we at Own Words Pty Ltd ACN 649 530 932 collect, hold, use and disclose personal information.

WHAT PERSONAL INFORMATION WE COLLECT & HOW AND WHY WE COLLECT IT?

What personal information do we collect? The personal information we collect is generally limited to:

• your name and contact details; and
• any content you upload on our platform.

Please note, where you are a job seeker, you are uploading your job resume, so we may have collected personal information such as your date of birth, occupation, driver’s license; your citizenship, visa or work documents; your employment details, history, qualifications, talents skills and abilities; your employment aspirations, the role you are seeking, reference checks and employer opinions. We may also collect information in relation to any disability or ability and work related images. This depends upon what content you upload to our site and on any communications we have.

We generally do not collect sensitive (e.g., health or membership of professional or trade associations) information about you unless relevant or necessary for the purpose of providing our services to you. Where we require sensitive information from you, we will seek your express consent to collect it.

How do we collect your personal information?

The main way we collect information is when you give it to us, for example, via our sign up or other forms, via phone, email, the Job seeker form, and when you respond to advertisements on our platform, when you submit content, comments or feedback or via social media.
We may also collect personal information from third parties, such as Google Analytics or Facebook Pixel. These third parties may use cookies, web beacons and similar technology to collect or receive information about you.

Why do we collect your personal information?

We need your personal information to:

• communicate with you in relation to your enquiry;
• conduct our business, and enable your use of our platform; and
• To complying with our legal obligations, such as record keeping.

We also collect personal information to analyse and enhance our business operations and improve your experience with our business. This is used as statistical information to analyse traffic to our platform and to customise the content and advertising we provide.
You can opt out of the collection and use of this information by changing your privacy settings or opting out. To opt out you can go here: https://www.facebook.com/ads/platform_custom_audiences/ or here https://tools.google.com/dlpage/gaoptout

WHEN DO WE DISCLOSE PERSONAL INFORMATION & HOW YOU CAN ACCESS IT?

When do we disclose your personal information? We will take reasonable precautions to protect your personal information, including against loss, unauthorised access, disclosure, misuse or modification. We generally will not disclose your personal information unless:

• you consent;
• it is required or authorised by law; or
• it is reasonably necessary for one of the purposes for which we collect it.

We will seek your express consent in relation to the disclosure of various personal information to prospective employers. In most instances you will have control over when you disclose your personal information to any prospective employer or agency.
We will only disclose your sensitive information for the purpose for which you gave it to us or for directly related purposes that you would reasonably expect or if you otherwise agree.

We do also disclose your personal information where it is necessary to obtain third party services, such as analytics, data storage, payment service providers or marketing and advertising services. To protect your personal information we endeavour to ensure that our third party service providers also comply with the Australian Privacy Principles, but some third parties we use such as Google and Facebook may collect and hold personal information overseas. You can opt out of the collection and use of this information by changing your privacy settings or opting out.

How can you access or delete your information?
If you want access to your information to correct or have it deleted please email us at [email protected]. You may also correct your information on the platform. Except where we are permitted or required by law to withhold it, we will help you. If you consider that we have breached any privacy laws please also email us at [email protected]

ADDITIONAL PROVISIONS FOR EUROPEAN CITIZENS

If you are a resident of the European Economic Area (“EEA”) or UK you have certain rights and protections under the GDPR, or its UK equivalent found in the Data Protection Act 2018 (DPA 2018). regarding the processing of your personal information. We are a controller under the GDPR as we collect, use and store your personal information to enable us to provide you with our platform services and information about them.

We rely on the following lawful means of processing your personal information:

• where you have given us valid express consent to use your personal information we will rely onthat consent, and only use the personal or sensitive information for the specific purpose for which you have given consent.
• where we need to comply with the law, or act to in an emergency, we will rely on that lawful means of processing your personal information

Your Rights If you are an EEA or UK resident, you have various rights including the right to be informed; right to access; right to rectification; right to object; right to restriction of processing; right to erasure or to be forgotten; right to data portability; and right not to be subject to automated processing. If you want to access personal information we hold about you or ask that the information be corrected, please contact us at at [email protected]. In some circumstances, you also have a right to object to or ask that we restrict certain processing activities or delete your personal information. If you would like to limit or request the deletion of your personal information or exercise any other rights, you can do so by

contacting us. You can withdraw your consent to our collection or processing of your personal information. You can do so by contacting us at [email protected] or by opting out of email newsletter communications by following the instructions in those emails or by clicking unsubscribe. If you withdraw your consent to the use of your personal information, you may not have access to our services, and we might not be able to provide you with our services. In some circumstances where we have a legal basis to do so, we may continue to process your information after you have withdrawn consent, for example, if it is necessary to comply with an independent legal obligation or if it is necessary to do so to protect our legitimate interest in keeping our services secure.

Security All personal information stored on our platform is treated as confidential. It is stored securely and is accessed by authorized personnel only. Our collection is limited in relation to what is necessary, for the purpose for which the personal information is processed and kept only for so long as is necessary for the purpose for which the personal information was collected. We implement and maintain appropriate technical, security and organisational measures to protect personal information against unauthorized or unlawful processing and use, and against accidental loss, destruction, damage, theft or disclosure. We ensure the encryption and pseudonymisation of personal information and we have adequate cyber security measures in place. By providing us with your personal information you consent to us disclosing it to third parties who reside outside the EEA or UK countries. We will ensure that those third parties are GDPR compliant.